Order Management & ERP System

Building a Unified, API-Driven Business Operations Platform

Project Snapshot

Background

The client owns and operates multiple businesses, including Purely Panache, Miracles.pk, and a furniture showroom business. Initially, operations were handled using ERPNext, but as the businesses expanded, the need for a custom, tightly controlled system became clear. The project began as an order management system to migrate existing sales data from ERPNext into a custom web application. However, as operational needs grew, the system evolved into a fully featured ERP platform, designed to handle sales, purchasing, accounting, inventory, and role-based dashboards — all from a single source of truth. Silquetech was engaged to design and build a custom ERP + OMS platform that could scale with the client's expanding ecosystem.

The Challenge

The project involved several complex challenges including migrating historical sales and operational data from ERPNext, replacing a generic ERP with a custom-built system, managing sales orders, purchase orders, and inventory in real time, implementing accounting workflows including journal entries and general ledger, supporting multiple user roles (customers, suppliers, employees, management), enabling supplier bidding for optimized purchasing, powering multiple mobile applications from one backend, and ensuring scalability, performance, and long-term maintainability. This was a business-critical system, not just a supporting tool.

Objectives

• Build a fully featured ERP system with a RESTful API
• Replace ERPNext with a custom solution tailored to business workflows
• Centralize sales, purchasing, accounting, inventory, and operations
• Support supplier price bidding and procurement optimization
• Provide role-based dashboards for all stakeholders
• Power four separate mobile apps from one backend
• Enable real-time stock updates across systems
• Create a scalable foundation for future businesses

Our Approach

Silquetech approached the project as a core business platform, not a one-off application.

• Deep analysis of ERPNext data, workflows, and limitations
• Designing a modular, API-first architecture
• Separating ERP logic, order management, and presentation layers
• Implementing strict role-based access and permissions
• Ensuring the system could support web and mobile applications simultaneously

The goal was to eliminate operational friction and give the business owner full visibility and control.

Solution

We developed a custom ERP and Order Management System that serves as the operational backbone for the client's businesses. The ERP Core System supports Sales Orders & Purchase Orders, Journal Entries with a full General Ledger, Accounts for payments, expenses, and purchases, Inventory and stock management, and Real-time financial and operational tracking. Dedicated dashboards were built for Customers (orders, history, interactions), Suppliers (bids, purchases, pricing), Employees (tasks, daily operations, workflows), and Management (full visibility across sales, inventory, and finances). A centralized RESTful API powers web-based admin and ERP interfaces along with four independent mobile applications: Customer App, Supplier App, Employee App, and Management App.

Deliverables

• Fully featured ERP system with Sales & Purchase Orders
• Journal Entries & General Ledger implementation
• Payment and purchase accounts management
• Inventory and stock management system
• Supplier onboarding and competitive price bidding
• Centralized order lifecycle tracking
• Role-based dashboards for all user types
• Task and daily task management
• Full data migration from ERPNext
• RESTful API powering 4 mobile applications
• Website integration for automatic stock updates

Technologies Used

Timeline

• 1
  Phase 1: ERPNext analysis & data migration
• 2
  Phase 2: ERP & accounting module development
• 3
  Phase 3: Order management & supplier systems
• 4
  Phase 4: Dashboard & API development
• 5
  Phase 5: Mobile app enablement & optimization

Results & Impact

• Replaced ERPNext with a custom-built ERP system
• Unified sales, purchasing, inventory, and accounting
• Enabled supplier competition, improving margins
• One backend now powers four mobile applications
• Reduced operational overhead and manual work
• Gave the business owner full control and visibility
• Created a scalable system ready for future brands

Why Silquetech

• Architect full ERP systems, not just apps
• Handle complex accounting and operational logic
• Design scalable, API-driven platforms
• Adapt software as businesses grow and evolve

Looking Ahead

This ERP platform now serves as the central nervous system for the client's businesses and is ready to support new brands, integrations, and advanced analytics.